Personal/Executive Assistant at UltraHire

 Personal/Executive Assistant at UltraHire is the available job hyped on this page, applications are duly noted, see below for more information.

Personal/Executive Assistant at UltraHire

Ultrahire is a company that provides specialized recruitment services, headhunting, and general human resource services to organizations. We also help job seekers by preparing them to be more employable by advising them on what courses to take, reviewing their CVs, and arranging training for their benefit.

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About the Role

We are seeking a highly organized, proactive, and detail-oriented Personal/Executive Assistant to work closely with the CEO. The ideal candidate will provide high-level administrative, organizational, and communication support, ensuring the CEO’s daily operations run smoothly and efficiently.

This role requires excellent writing skills, strong proficiency in Microsoft Office (especially Word and Excel), discretion, and the ability to manage multiple priorities in a fast-paced executive environment.

Please note that this position is open only to candidates currently based in Abuja. At this time, we are not offering relocation support or remote arrangements. Applicants must already reside in Abuja and be available to work on-site as required for this role.

Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating appointments
• Draft, edit, and format professional documents, reports, emails, and presentations on behalf of the CEO
• Manage internal and external correspondence with professionalism and confidentiality
• Prepare meeting agendas, take accurate minutes, and track action points
• Organize and maintain files, records, and documents (both digital and physical)
• Assist with data entry, reporting, and analysis using Microsoft Excel
• Coordinate travel arrangements, itineraries, and logistics when required
• Serve as a key liaison between the CEO and internal teams, partners, and stakeholders
• Handle sensitive information with a high level of discretion and professionalism
• Support special projects and ad-hoc tasks as assigned by the CEO

Personal/Executive Assistant at UltraHire Qualifications

Preceding the application are the qualifications expected of anyone interested in the job.

1. Proven experience as an Executive Assistant, Personal Assistant, or similar role (preferred).
2. Excellent written and verbal communication skills.
3. Strong proficiency in Microsoft Office Suite, especially Microsoft Word and Excel
4. Strong organizational, time-management, and multitasking abilities.
5. High attention to detail and accuracy
6. Ability to work independently and take initiative.
7. Professional demeanor and strong interpersonal skills.
8. Ability to prioritize tasks and work under pressure.
9. Over 3 years experience working closely with senior executives or CEOs.
10. Strong writing, editing, and documentation skills.
11. Analytical mindset with good data-handling skills.
12. High level of integrity, discretion, and confidentiality.

How to apply for 

Personal/Executive Assistant at UltraHire

Interested and qualified candidates should forward their CV to: ultrahire@gmail.com using the position as subject of email.