PA to COO (Operations) at a Fast-Growing Group of Companies

  PA to COO (Operations) at a Fast-Growing Group of Companies is the available job on this page, the general public are duly noted as applications are invited, for more information continue reading.

PA to COO (Operations) at a Fast-Growing Group of Companies

A fast-growing group of companies is seeking a highly structured, operations-focused Personal Assistant to the COO to support executive coordination and operational execution across multiple business units.

This role requires someone with a solid background in operations, administration, or project coordination, who understands how organizations run day-to-day and can help translate executive direction into action.

The Personal Assistant will function as a coordination hub between the COO and department leads, ensuring operational priorities are tracked, communicated, and executed efficiently.

Role Objective

To provide high-level administrative, operational, and project coordination support to the COO by ensuring seamless communication, structured follow-ups, and effective tracking of operational initiatives across the group.

Key Responsibilities

Executive & Administrative Support

Manage the COO’s calendar, meetings, and travel logistics

Prepare meeting agendas, briefing notes, and presentations

Take meeting minutes and track action items to completion

Screen and prioritize internal and external communications

Maintain organized digital and physical documentation systems

Operational Coordination

Track operational projects across business units and follow up on deliverables

Coordinate communication between the COO and department heads

Assist with implementing operational plans and process improvements

Monitor timelines and escalate delays or risks when necessary

Support planning and execution of operational reviews and strategy meetings

Reporting & Documentation

Prepare weekly and monthly operational reports

Compile dashboards, summaries, and performance updates

Maintain project trackers and operational logs

Assist in documenting SOPs and workflow processes

Project & Task Management

Support cross-functional initiatives led by the COO

Ensure deadlines are met across multiple departments

Coordinate internal resources for operational initiatives

Assist in planning company-wide meetings, reviews, and events

PA to COO (Operations) at a Fast-Growing Group of Companies Qualifications

Here are the qualifications which any looking for this job must possess.

• Bachelor’s degree in Business Administration, Operations Management, or a related field
• Minimum of 3 years’ experience in operations, project coordination, executive support, or administrative management
• Strong understanding of operational workflows and business coordination
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• High attention to detail and follow-through
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Ability to manage confidential information with discretion
• Comfortable working in a fast-paced, multi-company environment

How to apply for PA to COO (Operations) at a Fast-Growing Group of Companies

Interested persons are to follow the link below as they proceed.

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